Office & Operations Coordinator

Location: Zaventem; Belgium

Employment Type: Part-time – Hybrid

Start Date: June 2026

About Double Pass

Double Pass, headquartered in Brussels, Belgium, is a global leader in football talent development. We partner with Federations, Leagues, Clubs, and Governments worldwide through our core services: Audit & Analysis, Education & Mentoring, and Implementation & Advisory.

Rooted in over 20 years of applied research and innovation at the University of Brussels (VUB), we help football organisations strengthen their Talent Development and Team Value Management systems. Our mission: Building Value From The Core.

Role Overview

As Office & Operations Coordinator you will play a central role in supporting the daily operations of Double Pass across administration, finance coordination, and people operations. This is a broad and hands-on role combining operational support, financial administration, and HR coordination within an international and fast-moving environment.
We are looking for someone who brings structure, ownership, and reliability. Someone who enjoys working independently, thrives in a remote setup, and can connect people, processes, and administration in a practical and efficient way.

Key Responsibilities

Finance & Administration

• Prepare invoices, payments, and supporting financial administration in close collaboration with the external accounting office.
• Organise and follow up on financial documents, supplier administration, and operational workflows.

HR & Recruitment Coordination

• Support recruitment and onboarding processes by identifying profiles, coordinating interviews, preparing administrative documentation, and assisting with people-related processes.

Qualifications & Experience

• Experience in office management, operations support, executive assistance, administration, or a related operational role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Comfortable working independently in a hybrid and international environment.Structured, proactive, and detail-oriented mindset.
• Strong communication skills with a pragmatic and solution-oriented approach.
• Affinity with digital tools and online collaboration platforms (Microsoft Teams, finance/admin systems, etc.).
• Fluent in English and Dutch.